JOB DESCRIPTION: In collaboration with the Departmental Chair and Chief Business Officer, directs and manages the operations, personnel, and fiscal activities for a large academic department or business unit with an operating budget of approximately $3.5 - $6.0 million, sponsored funding of approximately $20 - $40 million, regular staff of approximately 100 - 200 and temporary staff of approximately 150 - 250. Serves as the department's liaison with administrative deans and directors within the school.
Directs the day to day administrative, personnel and financial operations of the department. Serves as the subject matter expert on departmental operations and identifies and leads efforts to address specific operational issues. Develops recommendations and action plans towards their resolution. Functions as the chief financial officer of the department. Develops annual all funds budget, including position planning. Provides quarterly budget to actual forecasts. Determines and recommends options for addressing budget issues. Provides guidance in preparing contract budgets, grant applications, proposals, status reports and/or financial statements. Manages faculty effort allocations in collaboration with Research Administration Services.
Plans and prepares projections for management of unit operations and associated costs. Implements financial controls, provides fiscal management over administrative, academic, sponsored research, service centers and operating funds, and strategically plans for the future. Prepares departmental annual report of financial and academic history, policies and forecasts. Establishes departmental processes and procedures to insure compliance with government, university and school policies. Continually monitors and advises faculty and staff regarding administrative and academic activity, implications of policy changes and information systems strategies.
Oversees all departmental staff, including administrative, financial and related support personnel. Projects and develops plans for addressing staffing requirements. Hires, supervises and evaluates regular staff and student employees. Assists in identifying ways to successfully recruit and retain faculty, staff and postdoctoral fellows. Oversees onboarding, orientation and training of staff, including procedures to improve efficiency and as necessary to reorganize. Prioritizes work assignments and special projects. Researches and investigates employee issues/concerns. With the assistance of the Office of Human Resources, determines and implements solutions to non-routine HR problems both at the request of the staff and/or supervisors and by self-initiated intervention. Collaborates with Human Resources to recommend an appropriate course of action. With the assistance of the Office of Human Resources, oversees management of payroll operations for the department, including direct involvement in non-routine annual and special increases, promotions and recruitments.
Determines and implements solutions to administrative problems. Responds to inquiries and/or complaints from faculty, staff, students, outside agencies, and/or the public which require interpretation of policies and procedures. Participates in technology architecture to ensure efficiency across administrative and academic operations. Responds to requests for regular and special reports from the chair, faculty, school, university and outside agencies. Works with the chair and faculty to plan and manage the physical space allocated to the department to insure optimum utilization. May conduct research and develop proposals for new programs and services. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: Bachelor's degree, preferably in business, finance or related field, and five years of professional business or management experience, OR an equivalent combination of experience, education, and training. Previous supervisory experience. |
Emory University is dedicated to providing equal opportunities to all individuals regardless of race, color, religion, ethnic or national origin, gender, age, disability, sexual orientation, gender identity, gender expression, veteran's status, or any other factor that is a prohibited consideration under applicable law. |
Human Resources