Home » Job Descriptions » Administrative Manager

     
Pay Range Minimum
Job Code:
 IJ38
Hourly:
 $23.12
FLSA*:
 Exempt
Monthly:
 $4,008.33
Grade:
 231
Annually:
 $48,100

*This is an Exempt position. Employees in this position are paid a salary on a monthly basis and are not eligible to receive overtime pay.
*** THIS JOB CLASSIFICATION IS BEING PHASED OUT AND IS NO LONGER AVAILABLE FOR POSTING *** JOB DESCRIPTION: With minimal supervision, manages office operations and/or budget management and supervision of support staff. Must have supervisory responsibility for at least two fulltime staff on an ongoing basis. Develops administrative goals and priorities. Supervises administrative and fiscal activities on behalf of a unit or section. Prepares, processes and monitors budgets, project proposals, records and invoices. Provides direction and leadership to ensure office activities comply with policies and procedures. Prepares or assists in the preparation of complex or diversified budgets, grant applications, proposals, status reports and financial statements. Determines and recommends options for addressing budget issues. Analyzes data to identify areas of progress or trends; draws conclusions and develops recommendations for management consideration. Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives. Participates in developing administrative objectives and strategies for achieving objectives. Participates in the resolution of operating problems. Works with technical staff to develop appropriate administrative information systems and databases. Identifies and pursues ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff. Interprets new directives, policies, and procedures and communicates changes to appropriate staff. Researches and compiles information for reports and presentations. Reviews incoming correspondence and forwards appropriately or, based on knowledge of recipient's views, may respond for them. Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution. May act as a spokesperson for departmental inquiries. Supervises and schedules clerical and secretarial staff and processes employee transactions. Investigates employee issues/concerns and recommends appropriate courses of action. Oversees the ordering of equipment and supplies. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: Seven years of experience in office administration OR a bachelor's degree in business administration or a related field and three years of office administration or related experience. Two years of supervisory experience. Proficient with word processing, spreadsheet, and presentation software applications.

The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.

EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER:

Emory University is dedicated to providing equal opportunities to all individuals regardless of race, color, religion, ethnic or national origin, gender, age, disability, sexual orientation, gender identity, gender expression, veteran's status, or any other factor that is a prohibited consideration under applicable law.
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