Events Manager (DAR)

Pay Range Minimum
Job Code:

*This is an Exempt position. Employees in this position are paid a salary on a monthly basis and are not eligible to receive overtime pay.

JOB DESCRIPTION: This classification is reserved to use only by the Division of Development & Alumni Relations. Serves in a lead capacity in the execution of up to 30 events annually, with individual event budgets of up to $200,000. Plans and executes meetings, functions, and special events for multiple units and departments within DAR. These events may include, but are not limited to: large-scale gala or formal events, dinners, receptions, luncheons, board meetings, large-scale community awareness fundraising events such as walks, races, and tournaments, chair dedications and professorship celebrations, welcome or farewell events for staff, reunions and alumni events, cultivation and stewardship events with programmatic elements, groundbreaking events, building dedications, and tours. Determines financial requirements for events, prepares and manages event budgets, and negotiates terms with vendors. Develops and recommends event operating procedures, including runs of show. Establishes and manages event planning timelines. Creates and implements logistical plans. Proposes and secures resources required to execute the event, which may include venue, décor, menus, audiovisual equipment, invitations, gifts to guests, staging, and other specific needs within the event. Assists in the selection and coding of event invitees, utilizing DAR's customer relationship management database. Trains and manages internal and external event volunteers, including executive level leaders, host committees and large volunteer groups necessary for community awareness events. Coordinates with University leadership in partnership with DAR leaders, including preparation of briefing materials, speeches and scripts and interfacing with leadership and their offices. Prepares post-event analysis to assess opportunities and make recommendations for improving events and services to internal and external constituencies, and to implement recommendations as appropriate. Fosters partnerships within DAR and across the University, which include discussion and collaboration pre- and post-event with appropriate staff. Creates and maintains repository of best-practices: event management tools, planning worksheets, checklists to share with development officers, shared invitation list, and accurate coding/tracking in donor databases.
MINIMUM QUALIFICATIONS: Bachelor's degree and three year experience in event planning, or a combination of education, experience, or training.

The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.


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